Job Information
University of Washington ACADEMIC HR PERSONNEL MANAGER in Seattle, Washington
Req #: 235039
Department: UW TACOMA
Posting Date: 06/06/2024
Closing Info: Open Until Filled
Salary: $5,897 - $6,841 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf) Although open until filled, priority application date is June 20, 2024.
The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here. (https://www.tacoma.uw.edu/strategic-planning)
The Personnel Manager in the Office of Academic Human Resources (AHR) at the University of Washington Tacoma (UWT) supports UW Tacoma’s faculty, staff administrators, and academic leaders, including the Deans and Vice Chancellor(s), by serving as the designated point of contact for both routine and ad-hoc processes related to the appointment and employment of academic personnel. This position is responsible for developing, maintaining, and managing efficient business processes, and for providing training and support to unit administrators in areas of academic personnel management for UWT’s seven schools.
Reporting to the UW Tacoma Director of Faculty Affairs and Academic HR, the Personnel Manager will operate as a member of a small and high-performing team, dedicated to supporting the employment lifecycle, from recruitment to retirement, of UWT’s 400+ academic appointees.
The Personnel Manager has substantial responsibility, requiring fair and consistent application of policy while problem-solving unique employment situations as they arise. The position serves as an expert resource on policies, procedures, and best practices to campus constituents, and regularly exercises discretion and independent judgment in advising, consulting, and approving compensation and related employment functions for academic personnel at UW Tacoma. In order to be successful, the incumbent will need critical thinking skills, facility with human resources policy and best-practices, a positive mindset, and the ability to build and maintain strong relationships across campus with both faculty and staff, as well as with colleagues at UW Seattle and UW Bothell.
DUTIES & RESPONSIBILITES Faculty Workday/Academic HR Operations - 25%
Serve as the primary contact at UW Tacoma for: academic unit administrators, UW Seattle Academic HR personnel, Integrated Service Center (ISC)/UW Human Resource Specialists and the Payroll Office regarding UWT Academic HR policies and procedures; provide advanced consultative expertise to support the administration of UW Tacoma in academic employment operations.
Routinely resolves complex Academic HR issues regarding compensation/payroll, leaves of absence, reappointment of academic employees, and/or other processes initiated or maintained in the UW’s HR Management System (HRMS), Workday.
Serve as an advisor and approval delegate to the Executive Vice Chancellor for Academic Affairs regarding compensation actions in HRMS.
Maintain extensive knowledge across Academic HR and HR policies and processes and consistently apply this knowledge both independently and in direction to UW Tacoma units.
Proactively consult with academic units on proposed employee changes in Workday, recommend best practices to the unit, verify, approve and execute changes to ensure appropriate reflection of appointment and/or employment changes in Workday.
Coordinate with UW Seattle Business & Service Partners in HR, AHR, and OAP on best practices for academic personnel process management. Academic HR Subject Matter Expert 60%
Maintain library of UWT AHR policies; provide historical data and insight about policies/practices, as needed and available.
Advise the Director of AHR, Deans, campus staff, and campus leadership on current academic HR policies, procedures, and best practices in faculty employment areas to include: part-time and/or temporary appointments, searches, hiring/termination, leaves of absence, sabbaticals, annual merit reviews, reappointments, and employee relations issues.
Support the Director of AHR in the planning and implementation of processes and programs, including new faculty orientation and promotion and tenure.
Identify and propose process improvement opportunities to deliver enhanced customer service to academic units and to ensure deadlines are met.
Determine specific learning needs for units, develop quick reference guides and job aides, conduct training and consultation in person and virtually.
Provide tailored training/education to campus administrative staff in academic units on system and business processes; this may be scheduled or ad hoc in nature, in both formal and informal settings.
Represent the Director and/or serve as a Lead in the Director’s absence, as assigned. Data Integrity and Reporting 15%
Manage data integrity reviews and prepare campus reports to be used for budget management, strategic planning, and compliance (e.g. part-time lecturer reports, faculty headcount data, merit reporting).
Perform routine audits of the system to include monitoring for appointment disparities, compensation issues, and other data integrity corrections. MINIMUM REQUIREMENTS
Bachelor’s degree and a minimum of 3 years of human resource or similar administrative experience working in an academic or administrative unit of a post-secondary institution. ADDITIONAL REQUIREMENTS:
Excellent written and oral communication skills
Ability to work independently with a high degree of reliability, productivity, efficiency, and accuracy?
Proven ability to handle sensitive and confidential information with discretion
Highly organized, and able to work and maintain composure under pressure?
Ability to prioritize competing demands to successfully meet internal and external deadlines and project milestones
Exemplary customer service skills including flexibility and problem-solving
Exceptional interpersonal skills to form and maintain positive relationships within a highly complex and collaborative work environment
Demonstrated commitment to diversity, equity, and inclusion in a work and/or educational environment, with the proven ability to work collaboratively with diverse populations
Proficient in Microsoft Office Suite, including Word, Excel, and SharePoint DESIRED
5 years of experience, with increasing responsibility, in academic affairs, human resources, or related administrative position at a post-secondary institution
Experience working with executive and senior level Deans/Directors
Experience with employment processes and records maintenance in an HRMS such as Workday
Experience with or exposure to international employment-sponsored work visa processes
Website and/or information-management and professional communications experienceApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.