Job Information
University of Washington CONSTRUCTION PROJECT SCHEDULER (PROGRAM COORDINATOR) in Seattle, Washington
Req #: 235951
Department: UW FACILITIES: MAINTENANCE & CONSTRUCTION
Appointing Department Web Address: https://facilities.uw.edu/
Posting Date: 06/24/2024
Closing Info: Closes On 07/18/2024
Salary: $3,640 - $4,864 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf)
Work schedule: Mon-Fri; 6:55am-3:25pm
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy, Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups are the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit UW Facilities web page for more information: UW Facilities .
Maintenance & Construction (M&C) is responsible for general maintenance, repair, and renovations of all University of Washington (UW) main campus facilities including building interiors, exteriors, and grounds, as well as logistics, moving, and disposal of surplus equipment and furniture.
Maintenance & Construction has an outstanding opportunity for a Construction Project Scheduler [(Program Coordinator NE S SEIU 925 Non Supv)] to be responsible for scheduling within Facilities Construction (FC), Maintenance & Construction. The scheduling system encompasses all FC projects. Using information from the scheduling program and associated reports, this position reviews the labor hours for projects and assists in determining the priority of each project to be scheduled.
Primary Duties and Responsibilities
• Operate the scheduling system for Facilities Construction (i.e. input project schedules, update project schedules). • Generate and arrange distribution (subscriptions) of the required daily, weekly, monthly and quarterly reports and schedule. • Assist with resource planning of FC shops and produce resource-leveling reports weekly. • Consult with Project Managers, Supervisors and Leads to develop suggestions on load balancing for review with the Group Manager for Project Management. • Monitor resource adjustments and reflect the information in the scheduling program. • Co-lead weekly scheduling and project review meeting. • Generate and distribute pre-planning project documentation. • Participate in field verification of site conditions. • Provide back-up to the Project Services group. • Provide training for new users of the scheduling system as needed. • Responsible for facilitating upgrades to the scheduling system; work with the UWF IT team to identify new modules and test. • Follow Maintenance & Construction (M&C) protocols and all University and UW Facilities policies and procedures i.e. Individual Accountability Protocols (IAP). • Support all management directives and the vision and values of M&C. • Other duties as required
Core Competencies
• Demonstrate personal integrity and trustworthiness. • Manage stressful situations and changing priorities effectively. • Anticipate, recognize and resolve problems. • Be responsible and accountable. • Use organizational skills and provide attention to details. • Maintain a positive, optimistic, and success-oriented attitude. • Exercise professionalism, which includes being tactful and courteous. • Exhibit a professional work ethic. • Continuously promote a safe work environment.
Requirements include:
• High School graduation or equivalent AND two years of experience scheduling construction projects OR equivalent education/experience .
Additional Requirements include:
• Demonstrated experience with construction terminology, processes and scheduling. • Experience in a skilled trade construction environment. • Demonstrated proficiency with Windows operating system and Microsoft Office suite. • Demonstrated experience working with detailed documentation, maintaining high degree of accuracy. • Demonstrated experience handling multiple tasks concurrently while meeting specific deadlines. • Demonstrated experience providing customer service, responding to inquiries tactfully and in a timely manner. • Excellent communication skills, with demonstrated ability to express ideas both verbally and in writing. • Possession of a valid Washington State driver’s license.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:
• Demonstrated successful experience in computerized maintenance management systems. • Familiarity with construction scheduling. • Knowledge of Microsoft SQL. • Experience using BIM (Revit). • Familiarity with GIS. • Technical computing skills involving knowledge and experience with computer systems setup. • Prior experience with organizational analysis and report development. • Bachelor’s degree and one year of applicable experience in the program specialty.
Conditions of Employment:
• Must be able to work in multiple locations. • Must be able to work in a non-smoking environment. • Regular and predictable attendance is required.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.